A good and effective organiser follows series of steps to achieve the desired goal. Functions like sales, production, finance, etc. Likewise, a pilot project conducted for an ongoing business may identify which activities should be performed in a work unit or incorporated into the business. Each company must decide for itself as to how much decentralisation of authority and responsibility it desires to have. Authority means the freedom of taking decision, guiding the subordinates and the freedom of supervising and controlling. In short, who-is-who and who-will-do-what is decided. An individual cannot perform his job without the necessary authority or power. The foundation of this step lies in the principle of functional definition. It also shows types of authority relationships — solid connections between boxes illustrate line authority, and dotted lines show staff and functional authority. The 3-step process is a generalization of the other process types, while the 7-step process breaks down the sub-steps in the others. In the next stage, organisational activities which lead to accomplishment of organisational objectives are to be identified. The delegation of authority is responsible for creating subordinate- superior relationship. Maybe too much is happening within the organization and thus, strategic planning should be postponed. It is at this stage that members of the organisation know from whom each has to take instructions and to whom one has to issue instructions. Instead most employees receive instructions from several managers, especially when there is functional authority. According to Fayol, unity of command is desirable because it simplifies communication and the assignment of responsibility. Reviewing and Reorganising. People with an aptitude for figures and numbers may be seen fit for the accounts department. The whole work is to be divided into smaller activities so that duplication is avoided and work can be completed as per the organisational objectives. This grouping or combining of activities is called departmentation. Content Guidelines 2. Providing Physical Facilities and Right Environment 10. The closely related or similar activities must be grouped into manageable divisions, departments or work units. Starting with the area that will impact your daily life the most, according to Trager. Once the work is divided and departmentalized then follows the allocation of responsibility. It is task oriented. In effect this step is ‘putting it all together’. What is social action? Everything you need to know about the process of organising. Objectives are the specific activities that must be completed to achieve goals. Division of work facilitates specialisation in work. The organising process involves five broad steps: It is necessary to determine those activities which are essential to accomplish the organisational objectives. This stage demands three processes to be performed by managers: 1. Bathroom Drawer Organization. In other words, what they are to do for the attainment of the objectives of the organisation. The jobs identified from the previous step are further grouped together and put into separate departments. For example- under the Department of Production, purchase department, stock department, research department, etc., can be established to get the benefits of specialisation. Identifying and Classifying the Work Activities 3. Employees are assigned and granted with duties and responsibilities through a document called ‘job description’ that clearly defines their responsibilities as shown in the table below. What are the 10 steps to community organizing/building in a generalized approach? Organising is an important function of a manager. i. Examine each activity identified to determine its general nature (marketing, production, finance, personnel, etc.). It shows who is in charge of each task, of each speciality area, and of the organisation as a whole. iii. The job of top management is to formulate the policies, the middle level staff is into departmental supervision and the lower level workers supervise the foremen. In this section, you will gain an understanding of these basic steps of organizing a community group in a neighborhood, a congregation, an institution, etc. Determine specific work activities necessary to implement plans and achieve objectives. Fixing the objectives of the organisation. For accomplishing the works which are similar in nature different tasks, processes or skills required are to be placed together so as to achieve the organisational objectives. People are assigned their duties after matching their capabilities to the job requirements. Lastly, at the lower level, supervisory management fix the day-to-day objectives. Share Your PDF File The degree of authority reduces as the hierarchy flows towards lower level of management. Two important effects of horizontal structuring are enumerated below: Firstly, it defines the working relationships among operating departments. Thus, in all the organisations key activity can be different. Every department works under the supervision of departmental head and is governed by a set of rules, procedures and standards. Division of work leads to specialisation which has the following benefits: Adam Smith illustrated a study where one person could manufacture 20 pins a day if he worked alone. Grouping or Classification of Activities: In this stage grouping of activities related to one another is done. For example- the activities of a manufacturing company may be grouped into such departments as production, marketing, financing and personnel. Lines of accountability are drawn in black and white. Delegation of authority means when duties and tasks are entrusted to the subordinates by the superior, authority should be granted to them to perform those duties and tasks well. The strategic implication of this principle for business is that the activities determine the type and quantum of authority necessary. Those activities are determined on the basis of common goals. Grouping of Activities into Departments or Work Units: 4. However, accountability arises along with the delegation of authority. Assigning Duties 4. Taking into account the available resources and various aspects of coordination, different departments are created at different levels in which jobs are grouped on the basis of their functional direction. Determining the Work Activities Necessary to Accomplish Objectives 3. If an organisation has a product line then, activities can be grouped on the basis of products viz. Key activity signifies the importance of this activity in the achievement of the objectives of the enterprise. This will avoid duplication of efforts and at the same time ensures nothing is left out. This implies the allocation of authority and responsibility among employees of the enterprise in such a way that each person should know who is responsible to whom and for what. Further, establishing reporting relationships facilitates coordination at all levels of management. Thereafter, a number of groups will be combined and grouped into larger units or departments. For example, if the organisation wants to export goods, it should determine the nature and type of goods to be exported, the sources from where raw material will be obtained, countries where goods will be exported, co-ordinate with foreign buyers etc. After departmentalisation, the next step is to assign the work to the employees according to their skills and competencies. Not only graphic style tools but also aesthetic sensibility & frequent sense play an crucial function in making eye catching stickers on-line. Mere assignment of duties and responsibility is not enough, people must also be given some authority of powers to perform their jobs. These activities are divided into smaller tasks or jobs performed among tellers, loan officers, customer care representatives, etc. These form ‘the building blocks’ of the organizational structure. After dividing the various activities into different departments and sub-departments and having determined the activity that each individual is expected to perform, his responsibility is fixed. Identifying and Classifying the Work Activities: 3. Hence, organisation must provide a mechanism for coordinating the efforts of em­ployees so that they can work together in team spirit. Whereas it is important to have right persons on right jobs, it is equally important to have right working environment. The various processes of organization explained above are technically performed through-, (b) Delegation of authority and fixation of responsibilities, and. After assigning duties, authority is delegated to employees. Come Organize With Me: Kitchen Cabinets. People are employed in each department and work is allocated depending on the competencies and skills of each employee. When the objectives have been set and policies framed, the necessary infrastructure of organization has to be built up. Organising it is not only such an activity which includes determination of activities; and the defining of inter-relationship but it also ensures the optimum utilisation of human resources by providing physical resources and the right environment. It is a functional unit with thick walls between functional departments. Example – The teacher should have assigned the responsibility of boards to one group, library maintenance to another and collection of notebooks to the third group. The head of the department must know that he/she will take instructions from and report to vice principal or principal. As a complex organism, the organisations, besides the reporting levels, have cross- functional relationships between different departments or divisions. 2. Likewise, assembling, cutting, machining, welding, painting and inspecting are treated as manufacturing process and can thus be grouped as production. After the work is assigned to people, those performing similar activities are grouped in similar departments. For instance/in a manufacturing concern, different kinds of purchases like raw material, spare parts, etc., can be put under purchase department. Every individual subsequently delegates authority to individual in the lower hierarchical chain to them. Classifying and Grouping Activities 4. It depends on the objectives of the organisation to determine the key activity. Perception is the process of selecting, organizing, and interpreting information. Grouping those activities into these interrelated functional areas. It is process oriented. “Getting organized” implies the creation of a harmonious work environment. The organising function is performed by a manager by taking the following steps: First thing first. The process of organising involves the following major steps: The organisations have strong internal focus on job descriptions and functional specialisations to create conditions for work-flow in a streamlined manner. Organising is a step-by-step process. Leaders are identified. 4. Among all teachers, the teacher who has the ability to administer the overall working of the department will be appointed as Head of the department. From the previous banking example, all jobs related to managing car loans, home loans and business loans will come under the ‘Loans Department’. The individual groups of activities are then allotted to different individuals according to their ability and aptitude. Allocation of Duties and Responsibilities: After grouping of activities assign­ing duties to competent individuals is done, after deeply analyzing their educa­tional, professional and experience-oriented competencies. It is the duty of the management to clearly define the relationships in the organisation. The final step involves the establishment of authority that creates a chain of command. This process is called departmentalisation. Determining the Span of Control and Decentralization 8. Determining the Span of Control and Decentralization: (1) Knowing the Objectives of the Enterprise: Process of Organising – For Achieving Enterprise Objectives. Identification and Division of work: The organising function begins with the division of total work into … Although the determination of the objectives of an enterprise is done under the first function of management, i.e., planning but before commencing the process of organising a clear and detailed information about these objectives has to be obtained. Collecting Human and Material Resources: 5. The union informs the NLRB of interest in unionizing. It is important to recognize that … 8. For accomplishing works which are similar in nature different tasks, processes or skills required are to be placed together so as to achieve organisational objectives. (b) Once-for-all tasks – such as setting up a new plant or installing a machine. The purposes and activities that organisations have at present or are likely to have in future are dictated by plans. 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